Effective Health and Safety Committees

The committee consists of worker and management representatives who meet regularly to:

• discuss and propose resolutions to concerns
• participate in the development, implementation, and evaluation of programs
• conduct and monitor workplace inspections
• participate in the investigation of incidents as appropriate
• make recommendations to employers
• follow-up on progress made and monitor program effectiveness

A health and safety committee brings the internal responsibility system into practice. The employer and workers have a shared responsibility for workplace health and safety, although the employer has the final authority and responsibility.

What does the law say?

In most Canadian jurisdictions, a committee is required by law, and it must be co-chaired by both a worker and a management member. In smaller companies with less than a specified number of employees, a health and safety representative is generally required.

Tips for employers

• Establish a Terms of Reference document for the committee.
• Demonstrate commitment by establishing a health and safety policy.
• Ensure that training is provided so members can contribute fully to the committee’s activities.
• Provide adequate time and resources for the committee to do its work.
• Ensure that the committee's recommendations are promptly considered.
• Regularly review the committee’s effectiveness for continuous improvement.

Tips for effective committees

• Define roles and responsibilities.
• Establish and adhere to a reporting structure and meeting guidelines.
• Meet at a set frequency – this number may be specified by law.
• Set a meeting time that is convenient for everyone.
• Aim for full attendance at each meeting.
• Postpone meetings for emergency reasons only.
• Meet at a location that is free from interruptions.
• Run a well-organized meeting that stays on schedule.
• Reach decisions by coming to a consensus instead of formal voting.

Recognizing workplace hazards

The committee's responsibilities are to:

• Be aware of the hazards
• Respond to health and safety concerns and suggestions from employees
• Help inform employees about potential and actual hazards
• Recommend control measures to management
• Evaluate the effectiveness of control measures