When we talk about scents, we usually mean the smells or odours from cosmetics (perfume, make-up, shampoo, deodorant, etc.) or from other products such as air fresheners, cleaners, etc.
Unfortunately, there is no exact definition for scent-free, fragrance-free or unscented. Products labelled as unscented may actually contain ingredients that are used to mask or hide the smell of other ingredients. However, certain product composition statements are required, including:
Odour or fragrance
If a product formulation has been amended to add or change a fragrance, terms such as "fresh scent," "floral scent" or "lemon scent" that describe the resulting odour may be added by notification. The terms "fragrance-free" or "unscented" may be added by notification if the product is odourless or nearly odourless, and contains no odour-masking ingredients such as a perfume. The term "de-scented" may be added if the product contains an odour-masking ingredient.
(Source: Regulatory Directive DIR2013-02, Notification/Non-notification. Health Canada)
While it is important to be aware of the lack of consistency when these terms are used by various manufacturers, the terms can still be a rough guideline when choosing products.
When scented products have been blamed for adversely affecting a person's health, some or all of the following symptoms are reported:
Allergic and asthmatic patients, as well as those with other conditions, report that certain odours, even in the smallest amounts, can trigger an attack.
The severity of these symptoms can vary. Some people report mild irritation while others are incapacitated and/or must give up many 'normal' activities in order to avoid exposure (such as going to public places).
These reactions can be known as a condition called environmental sensitivities. According to the Women's College Hospital:
"Environmental sensitivities (ES) describes a chronic condition whereby a person has symptoms when exposed to certain chemicals or other environmental agents at low levels tolerated by most people. The symptoms may range in severity from mild to debilitating.
ES has also been called multiple chemical sensitivity, chemical intolerance, environmental hypersensitivity, environmental illness, toxicant-induced loss of tolerance, and idiopathic environmental intolerance."
Any product or chemical may be associated with environmental sensitivities. As stated by the Public Service Commission of Canada "Individuals with environmental sensitivities may have adverse reactions to foods, chemicals or environmental agents, singly or in combination. ... Environmental sensitivities include adverse reactions to specific allergens, such as cleaning agents, dust, perfumes or building construction materials."
This document focuses on sensitivities from scented products. Other documents that may be helpful include:
When dealing with a sensitivity issue in the workplace, be sure to address any and all possible causes.
Scents are included in a very large range of products including:
It is important to remember some products which claim to be 'scent free' may have only masked the scent by use of an additional chemical. Be sure to research the product carefully if using scented products around those who are sensitive.
While it depends on the formula, there can be chemicals in fragrances and related products that have been determined to cause cancer in occupational settings or in laboratory animals.
The OSH Answers document What makes chemicals poisonous? has more information about the effects of chemicals on the body.
In some cases, yes, but these labeling requirements may not give you all the information you may need.
For example: Products like cleaners and air fresheners sold to the general public (in grocery or hardware stores) require consumer labeling only. These labels focus on immediate hazards such as corrosion (burns to skin/eyes), explosion, fire and poison. Only certain ingredients will be listed on the package or product. To find out all of the ingredients in the product, it may be necessary to contact the manufacturer directly.
Legislation from Health Canada requires labels on the outside packaging of cosmetics. These labels contain a list of all ingredients as used in the International Nomenclature of Cosmetic Ingredients system. This requirement provides consumers with the information they need to make informed choices about the cosmetic products they buy.
Yes. Accommodation is required under the federal and provincial human rights Acts. Please contact your local human rights commission for more information.
Employers should be aware that there are differences between individuals, and build these concepts into their workplace standards or policies as proactively as possible.
As with most workplace policies, be sure to consider the following:
Policies should be based on the health concerns of employees. The policy must also apply uniformly throughout the company.
|Sample: Scent-Free Policy|
Due to the health concerns arising from exposure to scented products, ABC Company Inc. has instituted this policy to provide a scent-free environmentfor all employees and visitors.
The use of scented products will not be allowed within the building at any time. In addition, all materials used for cleaning will be scent-free.
A list of locally available scent-free products is available from the health and safety office.
Employees will be informed of this policy through signs posted in buildings, the policy manual, promotional materials and will receive orientation and training.
Visitors will be informed of this policy through signs and it will be explained to them by their host.
This policy is effective on 01/01/13.
Signs should be posted near the entrances to company building(s). In addition, statements on business cards, letter head or promotional materials may be helpful if you receive a lot of visitors.
Some people who work at ABC Company report sensitivities to various chemical-based or scented products. We ask for everyone's cooperation in our efforts to accommodate their health concerns.
In response to health concerns, ABC Company has developed a Scent-Free Policy. Scented products such as hair spray, perfume, and deodorant can trigger reactions such as respiratory distress and headaches. Staff and visitors are asked to not use these products when reporting to this office.
ABC Company is a Scent-free environment. Please do not use scented products while at work.
Sample questions include:
Have you ever been affected by scented products?
Do you feel our company should offer programs encouraging employees to reduce the use of scents? (Yes, No)
How should our company become scent-free?
Do you use any scented products such as shampoo, soap, hand lotions, perfumes, cologne, hair spray, or deodorant before arriving at work? (Yes, No, Not Sure)
Would you accept a Scent-Free policy for ABC Company? (Yes, No)
Do you have any additional comments?
Try to identify the exact source of the problem, if possible. Reduce all emissions from building materials, cleaning products, etc.
Maintain good indoor air quality. Ensure that air is being replaced with fresh air, and that scents are not simply being recycled throughout the building.
In some cases it may be necessary to approach an individual who continues to use or wear scents. This request may come from human resources, the supervisor, management, the union, or according to terms of the policy and procedures as set by your organization. Note that the person suffering from environmental sensitivities does not have to be the one to approach the other individual. As with any human rights issue, it is not necessary for the affected individual be identified.
Document last updated on January 28, 2013