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The Procurement Specialist reports to the Vice President, Finance and Chief Financial Officer. This position is responsible for the acquisition of materials, supplies and equipment for CCOHS in accordance with policies and procedures to ensure fair price, quality, and timeliness in through Public Services and Procurement Canada. The Procurement Specialist develops internal procurement policies and/or guidance documents, and assists service units in following the proper policies and procedures related to all procurement for the Centre. This position will administer the source-to-pay lifecycle and undertake procurement contract management and administration activities for all sourcing initiatives. They will gather and analyze spend data, provide technical and strategic guidance and develop procurement packages. They will also oversee contract execution, transparency reporting and administration.
The position requires a broad and sound knowledge of procurement best practices, policies and procedures. Strong negotiation and organizational skills are required. An excellent command of both English and French are imperative to maintain optimal relationships amongst all stakeholders. The ability to interpret complex government directives is imperative as is the composure to provide guidance to leaders in the organization. Familiarity with information technology needs in terms of both goods, services and licensing contracts is a necessity.
This incumbent identifies issues, risks and improvement in the contract, procurement administration and claims processes, and proposes solutions to mitigate risk and process improvements. The Procurement Specialist develops strategies and determines when a contract is at risk of scope or time change which must be escalated to Management.
Provides guidance on procurement, contract and payment administration matters to Accounting Manager and Vice President, Finance and Chief Financial Officer or other staff, and includes training in procurement, contracting practices / procedures for staff to adhere to.
The Procurement Specialist acts as a lead resource for the procurement of assigned goods and services for the Centre. This position is responsible for ensuring that the best value is attained by certifying that due diligence was performed. They will create purchase orders, monitor order receipts, order materials, answer vendor questions and provide additional order documentation as needed for processing purchasing requisitions. The incumbent will convert requisitions into purchase orders using the appropriate software, and provides procurement advice and guidance to staff, and vendors/suppliers. Ensures all purchasing requirements for the Centre are met and adheres to all policy, government regulations, and legal purchasing practices. This position is also required to monitor and interpret federal procurement, contracting and payment directives and policies and determine applicability to CCOHS. This role is responsible for recommending and implementing appropriate procurement, contracting and payment processes at CCOHS.
Physical Effort: The employee works at a computer (keyboarding and mousing to read and reply to e-mail, prepare reports, review information, etc.) for the majority of the workday. The work is interspersed with non-computer based activity, such as reading, thinking, proof-reading, photocopying, filing. The employee has some control over the workload and can get up, stretch, and walk on a regular basis. Some stooping and lifting (or handling of light material) may be required.
Physical Environment: The employee works at a desk and/or a computer workstation with a keyboard and a mouse for the majority of the workday. The workstation and desk are ergonomically set up, with a wrist rest, mouse rest, document holder, task lamp, as required. The office lighting meets standards. The building environmental controls meet general office requirements. There may be a risk for RMI (intensity, frequency, duration, awkward position) due to high job demands from unavoidable situations. The position may require occasional travel to represent CCOHS with vendors or supply chain partners.
Sensory Attention: The position requires concentration to compose, research, prepare various documents, proof-read, quality assure, read routine information, communicate with others via e-mail, search for information and listening to others carefully to understand and resolve issues.
Mental Stress: There are priorities and deadlines which need to be met on a regular basis. There are interruptions from colleagues, manager or telephone calls. The employee has some control over the pace of work. There is a requirement for regular client and staff contact, numerous shifting and competing priorities and the consequence of missed deadlines or errors.
Within the range of
$85,067 – $103,080 (CCOHS-10) per annum.
Permanent, full time
Sunday, May 31, 2020
Quote File Reference Number:
Please send cover letter and resume to email@example.com.
Attach resume as an MS Word or PDF document.
Note: All resumes are maintained confidential and are kept on file for a period of six months.
Attaining reliability security status is a condition of employment for all CCOHS positions.
We thank all candidates for their interest; however, only those under consideration will be contacted.