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The Procurement Specialist reports to the Vice President, Finance and Chief Financial Officer. This position is responsible for the acquisition of materials, supplies and equipment for CCOHS in accordance with policies and procedures to ensure fair price, quality, and timeliness in through Public Services and Procurement Canada. The Procurement Specialist develops internal procurement policies and/or guidance documents, and assists service units in following the proper policies and procedures related to all procurement for the Centre. This position will administer the source-to-pay lifecycle and undertake procurement contract management and administration activities for all sourcing initiatives. They will gather and analyze spend data, provide technical and strategic guidance and develop procurement packages. They will also oversee contract execution, transparency reporting and administration.
The position requires a broad and sound knowledge of procurement best practices, policies and procedures. Strong negotiation and organizational skills are required. The ability to interpret complex government directives is imperative as is the composure to provide guidance to leaders in the organization. Familiarity with information technology needs in terms of both goods, services and licensing contracts is a necessity.
This incumbent identifies issues, risks and improvement in the contract, procurement administration and claims processes, and proposes solutions to mitigate risk and process improvements. The Procurement Specialist develops strategies and determines when a contract is at risk of scope or time change which must be escalated to Management.
Provides guidance on procurement, contract and payment administration matters to Accounting Manager and Vice President, Finance and Chief Financial Officer or other staff, and includes training in procurement, contracting practices / procedures for staff to adhere to.
The Procurement Specialist acts as a lead resource for the procurement of assigned goods and services for the Centre. This position is responsible for ensuring that the best value is attained by certifying that due diligence was performed. They will create purchase orders, monitor order receipts, order materials, answer vendor questions and provide additional order documentation as needed for processing purchasing requisitions. The incumbent will convert requisitions into purchase orders using the appropriate software, and provides procurement advice and guidance to staff, and vendors/suppliers. Ensures all purchasing requirements for the Centre are met and adheres to all policy, government regulations, and legal purchasing practices. This position is also required to monitor and interpret federal procurement, contracting and payment directives and policies and determine applicability to CCOHS. This role is responsible for recommending and implementing appropriate procurement, contracting and payment processes at CCOHS.
Within the range of
$85,067 to $103,080 (CCOHS-10) per annum.
Permanent, full time
Sunday, November 8, 2020
Quote File Reference Number: FI-102
Please send cover letter and resume to email@example.com.
Attach resume as an MS Word or PDF document.
Note: All resumes are maintained confidential and are kept on file for a period of six months.
Attaining reliability security status is a condition of employment for all CCOHS positions.
We thank all candidates for their interest; however, only those under consideration will be contacted.