Accounting ManagerFile Reference Number: FI-028

Through its services and products, CCOHS advances health and safety in Canadian workplaces, and the physical and mental wellbeing of Canadians.

The Finance Service Unit is responsible for the centralized financial, asset and systems management for CCOHS and external customers.

The Accounting Manager reports to the VP Finance and CFO and is primarily responsible for:

Duties

  1. Provides daily oversight to the team of business analysts and clerks. This includes managing day to day accounting issues, providing coaching and mentorship, and monitoring performance. (25%)

  2. Ensures that the weekly, monthly, quarterly and annual financial reporting are prepared on a timely basis and that CCOHS is meeting deadlines for the submission of financial information to the Government of Canada, provinces and other partners. (20%)

  3. Prepares and analyses the annual budget and provides value added insight into cost recovery programs. (15%)

  4. Prepares various reports for external stakeholders, including the Departmental Plan and Departmental Results Report and reports for the Council of Governors. (15%)

  5. Implement and develop the use of both the ERP and business intelligence systems. This includes developing the reporting functionality to provide value added information to all departments on a monthly basis. Also responsible for development of process and procedures, siting best practices. (10%)

  6. Direct support to the VP Finance and Chief Financial Officer on other projects and analysis as required. (10%)

  7. Ensures that financial transactions and reporting are within compliance to both internal controls and Treasury Board Secretariat directives. (5%)

Nature and Scope of Position

The position reports to the VP Finance / Chief Financial Officer. The prime responsibilities are maintaining the financial control environment while providing accurate and timely financial reports to management. This position works closely with the VP Finance / Chief Financial Officer and several other key players in the organization to successfully develop both the ERP and business intelligence systems. This position also works closely with the managers to ensure their reporting needs are being met and provides valuable financial analysis. This position is responsible for managing a small team of financial analysts.

Know-How

This position requires a thorough understanding of the accounting process for all aspects of the Finance department, financial planning process, financial accounting, material management, asset control and reporting tools in order to extract data from various systems. The incumbent must have or develop a thorough knowledge of CCOHS, its mandate, products and services, the Financial Administration Act and Treasury Board and Receiver General policies and directives.

This position is the primary contact for communications with Receiver General, SPS, Payroll and Central Accounts for accounting reports in the FIS mailbox. The incumbent must be knowledgeable in financial systems and have experience with successful ERP implementations.

Reports must be produced in a format easily understood by users who use them for decision- making purposes. Accurate reports are required for the audit and management for proper allocations of budgets, delivery of programs and CCOHS’ ability to control its financial assets.

The incumbent must have the ability to balance multiple priorities in dealing with several departments in the federal public service.

The incumbent must be highly proficient in Excel, Word and have a working knowledge of Access.

They incumbent must have a strong practical knowledge of:

  • ERP systems and the implementation of such systems
  • full business cycles from customer contact, order entry to financial reporting
  • business intelligence reporting systems
  • vendor and customer contracts
  • audit experience and development of internal controls
  • process development best practices

Problem-Solving

The management of data and processes through an on-line ecommerce system that feeds into an ERP system requires significant problem solving skills to bridge the gap between possible points of data failure, data reported and expected results. The incumbent must have strong full cycle business knowledge and professional accounting experience in a similar role to logic through the results presented and to be able to identify issues or potential issues that may arise with current practice. The incumbent must be confident within their knowledge to recommend process improvements and solutions to the VP Finance / CFO and to work with staff throughout the Centre to implement approved process improvements or solutions.

The incumbent must be able to leverage the ERP, BI software and other systems in order to build efficiencies in the monthly reporting cycle and in other business processes. They must also possess the skills to determine the cause of discrepancies between various systems and have the ability to follow-up and resolve the problem with various service units within the Centre and with technical support services outside of CCOHS.

They must be able to interpret information from other managers to determine their needs and make adjustments as required. The incumbent must be able to interpret and analyze various policies and procedures to ensure proper adjustments are made to the reporting cycle. When an error occurs it is necessary to investigate it, take action to determine the source of the problem, make the correction and then make an adjustment to the system to prevent the error from reoccurring. It is imperative that the incumbent be able to solve problems independently and in a short time frame in order to enable CCOHS to report on time on a monthly basis.

The incumbent must also be able to apply their problem solving skills to various ad-hoc analyses. As an example, this person may be asked to recalculate royalty agreements under various scenarios to help support future contract negotiations.

Accountability

The work generated by this role has a wide spread impact on the organization. The annual financial statements form a critical part of the CCOHS Annual Report and are discussed at the Council of Governor’s level and tabled in Parliament. The internal financial statements are widely used for decision making purposes including allocation of resources and product rationalization. The financial results reported to central accounting are used for the public accounts of Canada and this role is key in ensuring that CCOHS meets the strict reporting deadlines as dictated by PWGSC and Treasury Board.

The incumbent is responsible for the work of the financial analysts that report to this role and is free to act within established policies for completion of deliverables and must continuously shift priorities in order to meet conflicting deadlines. In certain cases, the incumbent will be asked to develop CCOHS specific procedures for the finance staff to follow. The position is also responsible to research, interpret and ensure compliance with various government policies and procedures. The VP Finance CFO and other managers rely on the incumbent to produce accurate data and provide insightful analysis to support decision making.

Working Conditions

Physical Effort: intermittent keyboarding every day

Physical Environment: general office environment with intermittent keyboarding up to four hours per day.

Sensory Attention: concentration is needed for in-depth analysis; visual attention is required to detail/numbers. There is constant proofreading of numerical data to ensure accuracy.

Mental Stress: there is a need for financial accuracy, discretion, confidentiality; there are many deadlines, multiple demands and conflicting priorities; the incumbent has the final verification on several reports. Deadlines are inflexible which may cause stress. There are multiple systems used and many are outdated and this causes delays in finishing work.

Specifications

  • University degree in Commerce, Business Administration or equivalent
  • Professional accounting designation is required (CPA, CPA-CA, CPA-CMA, CPA-CGA)
  • Several years of experience in progressive accounting roles and experience in a financial management role
  • Federal government experience is a strong asset
  • Experience preparing financial statements, audit working papers and account reconciliations
  • Advanced Microsoft Excel skills
  • Experience in implementing and managing BI reporting system
  • Experience in implementing and managing internal controls within an ERP
  • Strong communication and organizational skills
  • Ability to meet deadlines and manage multiple priorities
  • Ability to maintain confidentiality of personal data
  • Bilingualism (French / English) is an asset

Salary

Within the range of

$91,539 to $117,856 (CCOHS-13) per annum.

Application Deadline

Thursday, January 31, 2019

Quote File Reference Number:
FI-028


Applying

Please send cover letter and resume to jobs@ccohs.ca.

Attach resume as an MS Word or PDF document.

No phone calls or agencies please.

 

Note: All resumes are maintained confidential and are kept on file for a period of six months.

We thank all candidates for their interest; however, only those under consideration will be contacted.